Speaker Helpdesk

If you are a solo or plenary speaker and providing a presentation, please could you send your final versions to us two weeks before the conference. We ask that you submit an electronic copy of your presentation/bullet points/copy of slides, whichever is best for you. Speakers are able to submit additional relevant materials (white papers etc.) to be hosted online or published in the document pack subject to agreement with the conference producer. N.B. Even if you plan to speak off the cuff, we would urge that you submit at least an outline of your speech to us for inclusion on the presentation website. The most consistent complaint that we have from delegates is that not all speakers offer electronic copies of their presentation. PLEASE ENSURE YOU BRING A COPY OF YOUR SLIDES WITH YOU ON A USB/CD ROM.

If you require accommodation, our dedicated venue agent, Venue Search, will be happy to assist. Venue Search offer special discounted rates to our speakers and delegates. The only thing you need to do is to contact them, let them know the conference you are attending (Meet the Experts) and the conference code (KM2261) and they will do the rest. Venue Search telephone number is +44 (0)20 8546 6166 or if you prefer you can email them at beds@venuesearch.co.uk. 

AT THE EVENT
Where is the conference being held and how do I get there?
Venue:
Hilton London Metropole
225 Edgware Road
London
W2 1JU
Tel: +44 207 402 4141
Fax: +44 207 724 8866
www.hiltonlondonmet.com

Directions to the hotel:

International Delegates
London Heathrow Airport
Just 15 minutes from the Hilton London Metropole via the Heathrow Express rail link at Paddington Station, which is the Central London terminal of the ultra modern Heathrow Express rail link. The hotel is a five-minute walk from Paddington Station or a short taxi ride.
Journey to Terminal 1, 2, 3 - 15 minutes by Heathrow Express train
Journey to Terminal 4 - 20 minutes by Heathrow Express train
Frequency of Heathrow Express trains - every 15 minutes
Journey by taxi - 40 minutes from Heathrow to hotel
London Gatwick Airport
Victoria Station, the Central London terminal for the Gatwick Express, is linked to the hotel via the London Underground Circle Line, and the Edgware Road tube station is 30 metres from the hotel entrance.
Journey time - 30 minutes from Gatwick to Victoria, then 15 to 20 minutes by Underground or taxi
Frequency of trains - Gatwick Express every 15 to 30 minutes, plus slower stopping service.
London Stansted Airport
45 minutes by Stansted Express to Liverpool Street Station. Two hours by car.
London City Airport
30 minutes by car.

UK Delegates
The hotel is ideally situated for UK delegates as well, being on the intersection of major link roads to key motorways (M40, M1). Served via the adjacent Edgware Road Underground station by four Underground lines linked to all major railway terminals in London. Hotel parking is available for 170 cars (charges apply) and ten coaches.

Arrival:
Please report to the event registration desk. At the registration area, you will be greeted and shown to the ‘Speakers’ desk. Here you will be met by or taken directly to, Claire Barnes, IIR.

Speakers will then be taken to the Speaker’s room on the third floor where you can check your presentation slides and familiarise yourself with the AV set up.

Please arrive at least 30 minutes prior to your presentation.

Refreshments:
Morning coffee is available before the conference, a lunch is served around midday and there will be a mid-afternoon coffee break.

Documentation:
All presentations are now made available on a secure website within two weeks after the conference. Login details are provided in the documentation pack. 

Dress Code:
Business attire is required throughout the conference.

For any other queries, please contact Spencer Keyworth on +44 (0)20 7017 7254 or email spencerk@iirltd.co.uk

Useful Contacts
On the day your main contacts will be:
Spencer Keyworth IIR 07825 943 376
Jayne Kerr, PwC  +44 (0)20 7212 6029

Other Information
There is a private speaker’s room on the first floor where you can practice your speech / make private telephone calls

Hotel Set Up
Conference Registration - Foyer Ground Floor
Exhibition Area & Coffee - Monarch Suite First Floor
Conference Room - Kings Suite Third Floor